Pathways Academy Privacy Policy
1. Overview
At Pathways Academy, we value your privacy and are committed to protecting your personal information. This policy explains how we collect, use, store, and secure your data when you interact with us through our website (www.pathwaysacademy.co.uk), direct communication, or our student advisory and recruitment services.
2. Information We Collect
2.1 Students
We collect your personal details, academic background, English proficiency, travel and visa information, and any other information needed to support your university application.
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2.2 Staff, Marketing Officers & Subcontractors
We collect your contact information, employment history, relevant qualifications, documents verifying work eligibility and compliance, and payment details for service processing.
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2.3 Website Visitors
We collect technical data such as IP addresses, browser type, and pages visited, along with cookies and analytics information to enhance user experience and services.
3. Legal Grounds for Processing
We process personal data based on your consent, to fulfill contractual obligations such as student application guidance, to meet legal requirements like UKVI and tax compliance, and to support our legitimate interests, including service operation, fraud prevention, and service improvement.
4. How We Use Your Data
Your personal data is used to support university applications and advisory services, communicate with students, staff, and partners, ensure compliance with immigration and education regulations, manage subcontractors and operations, and improve our website and services through analytics.
5. Data Retention
We retain personal information only as long as necessary: student records for 6 years (UKVI compliance), staff and subcontractor records for 6 years post-contract (HMRC), financial records for 6 years (UK tax law), website analytics for 12 months before anonymization, and email correspondence for 2 years unless longer retention is required.
6. Sharing Your Information
We may share personal data with universities and educational institutions, regulatory authorities such as UKVI and HMRC, subcontractors and partners supporting student recruitment, service providers for IT, hosting, or payment processing, and legal or enforcement authorities when required. We never sell or rent personal data.
7. Protecting Your Information
We protect personal data using technical and organizational measures such as encrypting sensitive information, limiting access to authorized personnel, and conducting regular staff training and system audits to maintain security standards.
8. Your Rights
Under UK GDPR, you have the right to access, correct, or request deletion of your personal data, limit or object to its processing, and request its transfer to another organization. To exercise these rights, contact us at info@pathwaysacademy.co.uk
9. Cookies & Tracking
We use cookies to enhance website performance, analyze traffic with tools like Google Analytics, and store user preferences for a better experience. Cookie settings can be managed through your browser; see our Cookie Policy for details.
10. Third-Party Links
Our website may include links to other sites. We are not responsible for their privacy practices, and you should review their policies before sharing personal information.
11. Updates to This Policy
We may revise this Privacy Policy from time to time. Any changes will be posted on this page and, where appropriate, communicated directly.
12. Contact Us
If you have questions about your personal data or this policy, please contact:
Pathways Academy
Email: info@pathwaysacademy.co.uk
Phone: 07838209179