Privacy Policy

2.1 Students

• Personal identifiers: full name, date of birth, nationality, and contact information.

• Academic details: qualifications, academic history, and English language proficiency.

• Travel and immigration information: passport, visa, and sponsorship documents.

• Any other data necessary for university applications or guidance.

2.2 Staff, Marketing Officers & Subcontractors

• Contact details, employment history, and relevant qualifications.

• Documents proving eligibility to work and regulatory compliance.

• Payment information for service processing.

2.3 Website Visitors

• Technical data: IP addresses, browser type, and pages visited.

• Cookies and analytics information to improve user experience and services.

 

3. Legal Grounds for Processing

We process personal data based on:

• Consent: When you explicitly allow us to use your data.

• Contractual Needs: To provide services like student application guidance.

• Legal Requirements: Compliance with UKVI, tax laws, and other regulations.

• Legitimate Interests: To operate our services, prevent fraud, and improve offerings.

 

4. How We Use Your Data

Your personal data is used for purposes such as:

• Supporting university applications and providing advisory services.

• Communicating with students, staff, and partners.

• Ensuring compliance with immigration and education regulations.

• Managing subcontractors and operational activities.

• Enhancing our website and services through analytics.

 

5. Data Retention

We keep your personal information only as long as necessary:

• Student records: 6 years from last interaction (for UKVI compliance).

• Staff and subcontractor records: 6 years post-contract (per HMRC).

• Financial records: 6 years (UK tax law).

• Website analytics: 12 months, after which data is anonymized.

• Email correspondence: 2 years unless longer retention is required.

 

6. Sharing Your Information

We may share personal data with:

• Universities and educational institutions to manage applications.

• Regulatory authorities like UKVI and HMRC.

• Subcontractors and partners assisting with student recruitment.

• Service providers for IT support, hosting, or payment processing.

• Legal or enforcement authorities if required.

We never sell or rent personal data.

 

7. Protecting Your Information

We apply appropriate technical and organizational measures, including:

• Encryption of sensitive data.

• Restricted access to authorized personnel only.

• Regular staff training and system audits to maintain security standards.

 

8. Your Rights

Under UK GDPR, you have the right to:

• Access, correct, or request deletion of your personal data.

• Limit or object to processing in certain circumstances.

• Request transfer of your data to another organization.

To exercise any of these rights, contact us at info@pathwaysacademy.co.uk.

 

9. Cookies & Tracking

We use cookies to:

• Improve website performance and functionality.

• Analyze website traffic using tools like Google Analytics.

• Store user preferences for a better experience.

You can manage cookie settings through your browser. See our Cookie Policy for details.

 

10. Third-Party Links

Our website may include links to other sites. We are not responsible for their privacy practices, and you should review their policies before sharing personal information.

 

11. Updates to This Policy

We may revise this Privacy Policy from time to time. Any changes will be posted on this page and, where appropriate, communicated directly.

 

12. Contact Us

If you have questions about your personal data or this policy, please contact:

Pathways Academy
Email: info@pathwaysacademy.co.uk
Phone: 07838209179